New Student Info & Orientation

Welcome New Chemistry Grad Students Fall 2017!

On behalf of the Chemistry & Biochemistry faculty, I would like to welcome you to the Chemistry graduate program. You will spend the next five years learning about chemistry, conducting research and sharing your findings in many different settings. It will be a challenging, enriching and fulfilling experience and I hope you take advantage of all of the wonderful opportunities the program offers to shape your career in research and/or teaching. During your graduate time at UCSC I will be your personal contact for administrative processes and procedures required by the department and the Graduate Division.

On this page you will find a detailed schedule for Orientation Week and a summary of important tasks and information you will need to be familiar with during Fall quarter and your first year. Feel free to consult this page and the Graduate Handbook page often.

I look forward to seeing you at Graduate Orientation.


Karen Meece
Graduate Program Cooordinator

Graduate Student Orientation Schedule - Fall 2017

Financial Matters

In mid-August you will receive a statement via your student portal for Fall quarter charges. Fee credits are applied to your account in mid-September. These include TA tuition and fee fellowships, and Supplemental Non-Resident Tuition fellowship if applicable. You must be enrolled in at least 5 units before funds will be paid on your behalf. The deadline for payment of graduate fees is Fri, Sep 29. You may disregard the earlier due date that appears on your statement--this is for undergraduates only.

You are encouraged to sign up for *direct deposit (1) for paychecks, and (2) for fellowship stipends and refunds. These are different - please see below. It takes one monthly cycle for direct deposit to be processed and become functional. In the meantime, paychecks will be held for you in the department office.

1. At Orientation on Sep 18 you will complete employment paperwork for TAships and GSRships. These are salaried positions with monthly paychecks issued on these dates:

Fall quarter paychecks: Nov 1, Dec 1, Jan 2
Winter quarter paychecks: Feb 1, Mar 1, Apr 1
Spring quarter paychecks: May 1, Jun 1, Jul 1

2. Salaries and stipends: Regents fellowships, Cota-Robles stipends and other fellowship stipend checks will be mailed at the beginning of the quarter to the address you provide in your portal. Regents fellowships will be paid the first week of Fall quarter.

 • Student Business Services is responsible for financial aid, fellowship and scholarship checks. SBS sends checks to your local or permanent addresses, depending on the funding classification and student account. *Use this link to sign up for direct deposit. This is different from your paycheck.

PBSci Accounts Payable distributes your Teaching Assistant (TA) and Graduate Student Research (GSR) checks to your local campus address, unless your account is set up as direct deposit. *Use this link to sign up for direct depost. This is different from your fellowship funds.

• Both offices use your address information from your student portal, therefore it is extremely important to keep your student portal information up to date on a quarterly basis.


Beginning Thursday, June 22, you may enroll in classes through your student portal using your AIS user name (your cruzID) and gold password.  If you have not already done so, please enroll in the following courses: (The courses listed below must all be taken S/U - letter grade not allowed)

Chem 291 Chemistry Research Seminar (5 units)
Chem 292 Departmental Research Seminar (2 units), 
Chem 296 Teaching Chemistry (2 units),

After you have taken your attainment exams just prior to the start of classes, you will then enroll in the rest of your courses.



Statement of Legal Residence for US Citizens

If you are from out of state, you will be charged Non-Resident Tuition for your first year ($5034 per quarter); the department will pay this for PhD students only, in the first year only.  If your CA residency status is unclear based on information from your graduate program application, the Registrar will require you to submit a Statement of Legal Residence. This requirement will appear on the To-Do list in your portal. If you see this to-do item, you must complete a Statement of Legal Residence and return it to the Officer of the Registrar with the required documentation by August 1, 2017, so that your resident status can be determined for tuition purposes.  Failure to file this form by the deadline will result in your being classified as a California non-resident and you will be responsible for paying Supplemental Non-Resident Tuition yourself. (The department does not pay tuition or Supplemental Non-Resident tuition for Master's students.)

International Students

  • Log in to the visa check-in web site and follow the instructions.  You will be asked to upload the following in pdf format, so scan these materials before logging on:

            1.  Scan of the ID page in your passport.
            2.  Scan of paper (both sides) or electronic I-94 record (one page).
            3.  Scan of your F-1 visa page from passport.
            4.  Scan of the first page of your I-20.